Table and Chair Rental Singapore
What a round table, a Chiavari chair and same-day delivery actually cost, and the venue rule that catches most first-time organisers.
Table and chair rental in Singapore runs roughly SGD 4 to 14 per chair and SGD 15 to 45 per table, depending on style and quantity, with most vendors setting a minimum order of SGD 300 to 500 for delivery. Chiavari chairs and round banquet tables for weddings sit at the top of that range. Folding chairs and folding tables for corporate setups or backyard parties sit at the bottom. Delivery, setup and collection are usually quoted separately and swing on lift access, loading bay booking windows, and how far the venue sits from the vendor's warehouse.
- Why renting beats buying for a one-off event
- Table and chair rental price list in SGD
- Sizes, seating capacity and styles
- How many tables and chairs you actually need
- How the rental process works
- Venue rules: Marina Bay Sands, Suntec, hotel ballrooms
- The mistake that costs the most
- FAQ
Why table and chair rental in Singapore beats buying
A single Chiavari chair costs upwards of SGD 60 to buy new. Rent one for a wedding and you pay SGD 8 to 14 for the night. Unless you are running events monthly, buying furniture for a one-off dinner, product launch or CNY gathering ties up money in something that then sits in a storeroom most people in Singapore don't have. HDB flats, condo function rooms and even small offices rarely have space to stack 100 folded chairs between events, and most void decks and condo committees won't let you leave furniture behind anyway.
Renting also shifts the physical work. A vendor doing table and chair rental in Singapore handles the van, the manpower to carry stock up to a ballroom or down to a void deck, the setup against your floor plan, and the collection the next morning. For a 200-guest dinner that is easily four to six man-hours you would otherwise be doing yourself the night before an event you're supposed to be hosting, not hauling furniture for.
Table and chair rental price list, SGD
Prices vary by vendor, quantity and how far ahead you book. The ranges below are typical for a standard one-day rental period in Singapore, usually delivered the evening before or morning of, and collected the next day. Ask your vendor to confirm current rates, since quantity discounts and CNY or year-end peak surcharges move these numbers around.
| Item | Typical price (SGD) | Notes |
|---|---|---|
| Folding chair | 4 to 6 each | Standard for corporate, casual and outdoor events |
| Banquet chair, cushioned | 6 to 9 each | Common for dinners and family-style banquets |
| Chiavari chair (Tiffany style) | 8 to 14 each | Gold, silver, white or clear, for weddings and formal dinners |
| Bar stool | 10 to 18 each | Cocktail and networking events |
| Kids chair | 4 to 7 each | Sized for school and family day events |
| Folding table, rectangular (6ft) | 15 to 25 each | Seats 6 to 8, good for buffets and registration |
| Round banquet table (5ft or 6ft) | 25 to 45 each | Seats 8 to 10, standard for weddings and galas |
| Cocktail table (bar height) | 20 to 35 each | Product launches, networking sessions |
| Kids table | 15 to 22 each | Seats 4 to 6 children |
| Linen or chair cover | 3 to 8 each | Priced separately from the table or chair |
| Delivery and collection | 80 to 300 | Depends on distance, lift access, loading bay timing |
| Setup and teardown labour | 100 to 400 | Scales with headcount and layout complexity |
Most vendors set a minimum order for delivery, commonly SGD 300 to 500. Below that you may need to self-collect, or pay a flat trip fee that makes a small order feel expensive per piece. Package pricing for common headcounts looks roughly like this once tables, chairs, linen, delivery and setup are bundled together:
| Guest count | Setup | Typical package price (SGD) |
|---|---|---|
| 50 pax | 5 round tables, 50 Chiavari chairs, linen | 900 to 1,600 |
| 100 pax | 10 round tables, 100 Chiavari chairs, linen | 1,800 to 3,200 |
| 300 pax | 30 round tables, 300 banquet chairs, linen | 5,500 to 9,500 |
If you already have entertainment, tentage or AV booked for the same event, ask for a bundled quote. It usually beats booking furniture as a separate line item because the same truck and crew can handle both drops.
Rent tables and chairs Singapore: choosing the right sizes
The table shape you need depends on the event, not the venue. Round tables of 5ft or 6ft diameter, seating 8 to 10 guests, are the default for weddings and dinner and dance nights because they let people talk across the whole table rather than down a line. Rectangular trestle tables, usually 6ft or 8ft, work better for buffet spreads, registration desks and seminar rows where everyone faces one direction. Cocktail tables at bar height suit product launches and networking events where guests stand and circulate rather than sit for three hours.
For CNY reunion-style dinners or family day events, round tables paired with folding chairs keep the per-pax cost down while still looking presentable once dressed with a tablecloth. On chairs, Chiavari chairs remain the standard request for weddings and formal dinners, available in gold, silver, white and clear, often with a seat cushion added for comfort across a three to four hour programme. Folding chairs stay the practical choice for town halls, outdoor fun days, and any setup where fast teardown matters more than how the chair looks in photos.
How many tables and chairs to order
Start from confirmed headcount, not the venue capacity on the brochure. For round tables seating 8 to 10, divide your guest count by 9 as a working average, then round up, since you will always have a table or two that seats fewer for VIPs, elderly guests or a wheelchair user. For a 200-pax dinner that is roughly 22 to 25 round tables. Add one or two spare chairs per zone for last-minute plus-ones, which happens at almost every Singapore wedding regardless of how firm the RSVP deadline was.
For seated conferences or town halls using rectangular tables, plan 2 to 3 feet of table edge per seated guest if there is any paperwork or laptop involved, tighter if it is a buffet-style meal. Always confirm floor plan measurements against the actual ballroom or tent dimensions before finalising the order, not the seating capacity figure the venue quotes, which usually assumes a tighter pitch than most planners are comfortable with.
How event table and chair rental works, start to finish
A straightforward rental in Singapore runs through four steps.
- Enquiry and headcount. You share the event date, venue, guest count and rough layout. This is enough for a same-day or next-day quote from most vendors, ours included.
- Confirm quantities and style. The vendor proposes table shapes, chair type and quantities against your floor plan, then locks the order with a deposit, commonly 30 to 50 percent of the total.
- Delivery and setup. Furniture arrives at the agreed loading bay time, usually the evening before for hotel ballrooms or early morning for same-day events. Setup follows your seating chart, not a generic layout.
- Teardown and collection. Furniture is cleared the same night or the next morning, depending on how long the venue allows the space to be held.
Lead time is typically 3 to 7 days for a straightforward order and 2 to 4 weeks for large events, weddings during peak season, or anything needing custom colours and linen. If you are also booking an emcee, live band or a lion dance troupe for the same event, request one combined quote. A single vendor handling both entertainment and furniture can schedule delivery around the same crew and truck run, which saves you a second delivery fee entirely.
Banquet table rental and folding chair rental: venue access rules
Where you rent from matters less than where you are setting up. Singapore's major venues each run their own loading bay booking system, and missing that window is the single most common cause of a delayed setup on event day.
| Venue type | What to expect |
|---|---|
| Marina Bay Sands, Resorts World Sentosa | Loading bay slots booked in advance, often 48 to 72 hours ahead. Vendors need to be on an approved list or submit company details for security clearance. |
| Suntec Singapore | Fixed load-in and load-out windows tied to your hall booking. Freight lift is shared with other events running concurrently, tighter during peak MICE season. |
| Hotel ballrooms (Shangri-La, Fullerton, Raffles, Capella) | Delivery usually required the evening before for daytime events. Extended holding of the ballroom past the agreed teardown hour is often charged separately by the hotel. |
| Void decks, community centres, outdoor sites (NParks, Sentosa, Gardens by the Bay) | Generally no loading bay at all. Delivery is by hand or trolley, which affects how early the crew starts and how many pieces move per hour. |
Ask any vendor quoting your event whether they have delivered to your specific venue before. A crew unfamiliar with Suntec's freight lift schedule or MBS's security clearance process can burn an hour of your setup window before a single chair is placed.
The costly mistake: booking furniture before checking the loading bay window
The single most expensive mistake is confirming a table and chair order without first checking your venue's loading bay booking rules. Hotels and convention centres in Singapore often require load-in slots booked days ahead. If your vendor turns up outside that window, furniture can sit in a van while you pay standby labour, or worse, setup gets pushed so late that guests arrive to an unfinished room. Confirm the loading bay slot with your venue coordinator before you sign off on a delivery time, not after.
Bundling furniture with entertainment and event production
Bella Entertainment has run corporate events, weddings and dinner and dance nights across Singapore since 2012, and furniture is rarely the only thing on the order. Most clients booking table and chair rental are also arranging a stage, an emcee, a band or a photo booth for the same date. Ordering these together usually means one delivery truck instead of two, one point of contact instead of three, and a better rate on the furniture line since it isn't carrying the full delivery cost alone.
If your event needs a stage or a marquee alongside seating, or you're still finalising the programme, our team can walk through the full event types we cover and the full range of acts and services to see what pairs sensibly with your furniture order. Couples planning a wedding banquet often ask about wedding emcee pricing at the same time as their table layout, since both get finalised off the same guest count.
Send us your event date, venue and headcount on WhatsApp at +65 9428 4249 and we will come back with a quote within a working day, furniture alone or bundled with entertainment.
Frequently asked questions
How much does chair rental cost in Singapore?
Folding chairs typically cost SGD 4 to 6 each, cushioned banquet chairs SGD 6 to 9, and Chiavari chairs SGD 8 to 14, depending on colour and finish. Most vendors apply a minimum order of SGD 300 to 500 for delivery, so a handful of chairs alone will usually cost more per piece than ordering as part of a larger event package.
What is the minimum order for table and chair rental?
Most Singapore vendors set a minimum order of SGD 300 to 500 to justify sending a delivery truck and crew. Orders below that threshold are usually offered as self-collection, or charged a flat trip fee on top of the per-piece price, which makes small orders feel expensive per chair or table.
How far in advance should I book table and chair rental?
Book 3 to 7 days ahead for a standard corporate or private event with common stock like folding chairs and round tables. For weddings, large dinners or anything needing Chiavari chairs in a specific colour, custom linen, or delivery to a venue with strict loading bay booking rules, allow 2 to 4 weeks, longer during peak wedding and year-end seasons.
Does the rental price include delivery and setup?
Usually not automatically. Delivery, setup and collection are typically quoted as separate line items, ranging roughly SGD 80 to 300 for delivery and SGD 100 to 400 for setup labour, depending on distance from the warehouse, lift access at the venue, and how complex the seating layout is.
What size round table do I need for a wedding banquet?
A 5ft round table seats 8 guests comfortably, and a 6ft round table seats 9 to 10. Most Singapore wedding banquets use 6ft rounds since they leave more room for centrepieces, favours and a shared dish in the middle without crowding the table edge.
Can I rent just a few tables and chairs for a small party?
Yes, but expect to pay closer to the top of the per-piece price range, and check whether the order clears the vendor's delivery minimum, usually SGD 300 to 500. Below that, self-collection with your own vehicle is often the cheaper option if you have the means to transport and return the furniture yourself.
Do vendors deliver to HDB void decks and condo function rooms?
Most do, but void decks and many condo function rooms have no loading bay, so furniture is moved in by hand or trolley rather than a freight lift. This takes longer per piece than a hotel ballroom delivery, and some condo committees also require advance notice or a permit before outside vendors can bring in furniture.
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Send your event date, venue and headcount on WhatsApp and we will reply with pricing within a working day.
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